Procurement Services
Procurement Services' mission is to facilitate acquisition and payment of services and supplies to optimize process and item costs for F&S business units and university departments.
Procurement Services includes:
- Accounts Payable
- Processes and submits invoices from external vendors for payment.
- Contacts vendors to obtain outstanding invoice credits owed to F&S and to resolve pricing and other invoice issues.
- P-Card
- Oversees PCard, a Bank issued MasterCard, used for non-restricted purchases less than $5,000 when a Standing Purchase Order (SPO) does not exist.
- Matches the transactions receipts from the cardholder to the transaction report from the bank.
- Facilitates resolutions of discrepancies by informing the cardholder of the discrepancies and asking for help to resolve.
- Property Accounting
- Oversees the documenting of equipment not permanently attached to university buildings or grounds as fixed equipment or land improvement, is not consumable, has a life expectancy greater than one year, and costs $500 or more.
- Purchasing
- Processes and submits purchase request to external vendors submitted using the electronic Online Purchase Request Website or F&S Purchase Request Form.
- Processes purchase order changes for order add-ons, substitutions, and deletions.
- Co-establishes and manages annual Standing Purchase Order (SPO) limits for material, equipment, or services purchased on a regular basis from external vendors.
- Assists in the development of specifications for Request for Proposal (RFP) and competitively bided purchases.
- Facilitates problem resolutions with vendors.
Note
Please contact Purchasing Manager for questions regarding purchasing materials or services.
Please contact Accounts Payable Manager for questions regarding PCard, property accounting, or vender invoices.